We should all try and meet up socially to talk about this before it gets too large to be feasible.
How does Birmingham sound?
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Telegram convo on same subject seemed to settle on Manchester, following Jameâs mapping work either Manchester or Leeds seemed most âcentralâ
Manchester seems reasonable. Given current timelines for getting spaces onboard, are we planning to invite everyone and their dog, or just the currently onboarded spaces?
discussion started with just currently onboarded spaces⌠although inviting more would be great, it might quickly become the conference weâre planning for next year?!
I agree, but it feels very weird to have a meetup in two months with just a subset of the people who happened to be around at the beginning. Just me?
general lack of availability pre-Xmas might mean we just run the conference anywayâŚ
What do you mean by too large to be feasible?
[quote=âjonty, post:1, topic:36â]
How does Birmingham sound?[/quote]
Depends on where and when, and to what time (there was some mention on the telegram chat of going âjust for the dayâ, I tend to travel by car and conscious of how much travelling / hotels / etc. cost at the moment (others may be too with christmas nearby!).
Rather âeasily practicalâ. Once we invite another 40+ spaces, each of which will have two reps, it suddenly goes from being a meetup for ~30 people to a meetup for well over a hundred.
End of Febuary seems the clear winner.
We really need more than 8 responses to make that assumption.
Reminder if you havenât responded to the doodle itâs here: https://doodle.com/poll/bigmuiuyr9n8h69q
tamarisk
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Ok,
Since this has been going on for a while now, Iâm going to sort this out and get a place for it to be hosted.
Non-negotiable Decisions made (at least without the person negotiating taking over organisation)
- This will happen in Manchester
- This will happen in October
Negotiable Decisions
Choice of October 7th, 8th, 14th or 15th - these seem to be the dates that the most people who filled out the previous doodle will be available.
If youâre able to attend on one of the above dates, please can you fill out this Form. https://goo.gl/forms/HGzV5jiYXZQqGKEE3
This will allow me to collate numbers and book a place.
---- IMPORTANT PLEASE FILL IN BEFORE SEPTEMBER 25th 2017. ------
I will post updates As soon as i can after that date as to meeting location. Pledges for venue hire funds will be collected on the day.
Kat
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Hi Everyone,
Just a quick reminder to Please fill out the form https://goo.gl/forms/HGzV5jiYXZQqGKEE3 if youâre planning to come to the face to face meet up. So far there are only 9 entries.
All answers will be kept confidential, I just need to know actual numbers for Booking venue purposes.
Thanks
Kat (BinaryKitten of HacMan)
Thankyou @BinaryKitten for applying a healthy dose of JFDIâŚ
Hi Everyone - A quick Update.
PLEASE PLEASE, if you are bringing someone or attending to bring someone, itâs imperative that we have the form at https://goo.gl/forms/HGzV5jiYXZQqGKEE3 filled out by them. This allows me to get the numbers for the booking right. Iâm going to inflate the numbers a little bit for booking, but having a good idea on what to expect is important.
The Date has been settled on: Saturday October 14th (please let me know if this means youâre unable to attend and you had filled out the form)
The Meeting is going to schedule to start about 13:00 so that we have enough time for people to arrive.
The Venue search is still ongoing. I have a few places on the list,
Kat
delurk
Sadly I wonât be able to make that date, fingers crossed for event 2.0.
Apologies for my absence over the last few months, eviction/job/wedding absolutely ate me alive. Normal service should resume shortly.
Hi Everyone,
We now have Dates, Times, Venue locations.
TL;DR - October 14th 2017 13:00 - HackOldham - 38-44 Yorkshire Street, Oldham, OL1 1SE.
HackOldham has graciously allowed us to make use of their meeting space for the event.
Their address is: 38-44 Yorkshire Street, Oldham. OL1 1SE.
Car
There are some on street parking, but if youâre are coming by car - there are a few town centre car parks. They have a 3 hour for Free system, the details of which can be located here: https://www.oldham.gov.uk/info/200744/free_parking_offer
If youâre travelling in by Train: Manchester Piccadilly station Or Manchester Victoria both are good target stations. Travel can then be made to the venue either by Tram or Bus.
Tram
A Return ticket on the tram will cost you ÂŁ3.80
- From Manchester Piccadilly: Take a Tram to Bury, switching at Manchester Victoria to the Rochdale Tram. Alight at Oldham Central.
- From Manchester Piccadilly: Take a Tram to Eccles or Altrincham. Switch at St. Peterâs Square to the Rochdale Tram. Alight at Oldham Central.
- From Manchester Victoria: Take the Rochdale Tram, Alight at Oldham Central.
Bus
A Day Ticket on the Bus will cost you ÂŁ4.50
Walk to Manchester Piccadilly Gardens, where you will find a Morrisonâs store. Just down from here you will find the bus stop ( Spot A on Page 2 of this Map PDF ) where you can catch an 83, 180 or 184 through to Oldham Bus station.
If you need any more information, please do contact me via Telegram (@BinaryKitten) OR email (Kathryn@BinaryKitten.com) OR reply to this thread.
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Quick brain dump:
Proposed items for agenda:
- Intro people
- Trademark
- Copyright (or left)
- what constitutes a space and associated spaces
- voting structure
- links to discount companies
- general organisation items better discussed face to face e.g. any left to discuss on CoC?
- other
- review minutes and agree to them
Proposed Timings: late lunch, finish official minuted meeting in under 2hrs, enough time to come back where we came from.
Happy to pitch in expense for lunch.
Hi Folks,
Thanks to @BinaryKitten for kicking us into a date and venue very effectively, now we just need to have a productive gathering.
Schedule
Hereâs a proposal for the schedule, as with all things this is up for discussion:
13:00 Meet & greet, grab a drink, name badge and introduce yourself to someone you donât know.
13:30 Pizza lunch!
14:15 Meeting proper starts
15:30 Stop for a coffee break
15:45 Resume meeting
17:00 Meeting close
18:00 Hack Oldham closes
Call for agenda items
Items for the agenda are sought. Please try to add detail of what you want to discuss in your agenda item so that people have chance to formulate their thinking beforehand. Please guess at how long you think it will take to discuss your item based on a clear statement of the proposal followed by discussion and possibly decision.
This will potentially be a very busy meeting so please take time to prepare.
Iâm going to suggest that we take agenda items until Wednesday 11th of October 2017 at 17:00 UTC. Not the 18th as originally stated. Which is after the meeting. Thanks @BinaryKitten for pointing that outâŚ
Format
If anyone has suggestions on how we handle a large agenda should that be proposed then please add that here too
We should try to avoid an âAny Other Businessâ section to keep to a schedule so if you have a point you wish to discuss, please answer the call for agenda items.
Money!
Contributions will be welcome towards food, pledge or chuck money in a bowl. Anything over and above the costs incurred will be donated to the UK Hackspace Foundation, please give generously etc etc 
Pizzas cost about ÂŁ7 so if you plan on eating a whole pizza and can afford it, suggested donation is ÂŁ10.
If youâre able to give more to assist those who already have large travel expenses or just canât afford to donate, that would also be appreciated. Nobody will judge you for how much you donate and weâll try to make sure thereâs something people can chuck money into without it being obvious of the amount.
Other stuff
This is all suggestion, if anyone else has suggestions on how we do this, please step forward.
Thanks, Ian.
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MuppetâŚ